How Spy Hop Empowers 1,300+ Students to Manage Gear with Cheqroom
"For 15 years, we tried everything. Cheqroom is the only thing that worked."
Company Snapshot
Organization: Spy Hop
Location: Salt Lake City, UT
Industry: Nonprofit / Creative Education
Students Served: ~1,300 annually
Sharing Mode: Self-service with staff oversight
Before Cheqroom
“Trying to organize equipment for over a thousand students - especially teenagers- was chaos. We relied on spreadsheets, paper forms, and crossed fingers.”
For over 15 years, Spy Hop searched for a solution to manage their growing inventory of creative equipment. But every system fell short, too complex, too manual, or too rigid for a youth-focused environment.
The Switch to Cheqroom
When Spy Hop found Cheqroom, the transformation was immediate. With QR-based checkouts and student profiles, they finally had a system that matched the autonomy and energy of their programs — without sacrificing control.
Results That Mattered
- Students now check out gear independently, freeing up staff time
- QR codes and mobile access make the entire process lightning fast
- Maintenance and warranty tracking improved gear longevity
- Staff roles became more flexible; no more needing a full-time gear manager
- Cheqroom delivered what no other tool could in 15 years
Cheqroom is the only thing that’s ever worked for us.
Impact Metrics
🧑🎓 Empowered Students: Self-checkouts enabled
💼 Staff Efficiency: Fewer equipment bottlenecks
🔁 Faster Turnaround: Less time spent on gear admin
🛠️ Better Maintenance: Repair & warranty tracking
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